AI for the people who actually have to ship the content.
Digital publishers, podcast networks, agencies, creators. We build the editorial, audience, and ad-ops workflows that let you stop being the bottleneck.
Pick the firm shape closest to yours
Each card is a real persona, a real day-in-the-life narrative, a real automation playbook, and a real example with a number on it. Click in to see how the platform runs inside a firm shaped like yours.
Digital Publisher / News / Magazine
Online publication with editorial team + advertising + audience subscription. Editorial production + ad operations + audience engagement + rights is the operational stack.
Estimated annual value
Editor time recovered + open/click lift = $200-600k/yr in capacity + subscriber engagement at a mid-market publisher.
Podcast Network / Audio Publisher
Podcast network or audio publisher with 5-100 shows. Production + distribution + sponsor sales + host communication + analytics is the operational stack.
Estimated annual value
Editor time recovered + 30-60% episode discovery lift = $400k-$1M/yr in growth + capacity at a 30-show network.
Marketing / Creative / Video Agency
Marketing agency, creative shop, video production, or growth marketing firm, $1-50M. Client work + new business + project + people utilization is the operational stack.
Estimated annual value
PM time recovered + improved client retention = $400-900k/yr in capacity + retention at a $5-15M agency.
Independent Creator / Talent / Influencer Business
Independent creator (YouTube, podcast, newsletter, social) running a business of $200k-$10M. Content + sponsor + community + product + ops is everything.
Estimated annual value
30-50% sponsor conversion lift + creator time recovered = $200-700k/yr in growth + capacity at a mid-tier creator business.
The work that's eating your team
We're not going to tell you media & entertainment is broken. You know what's broken. We're going to tell you which parts the system can run without you.
Content production is bottlenecked by post-production
Episodes/articles ship; clips/assets/SEO/social lag for days. AI auto-generates instantly.
Sponsor relationships are inconsistent + slow
Sponsor inquiries get missed; reporting comes late. AI auto-resolves + reports continuously.
Editorial calendars + commitments are spreadsheet-driven
What's due, what's published, what's in flight. AI surfaces continuously.
Image/audio/video rights + clearance is inconsistent
Rights mistakes are expensive. AI tracks every asset's clearance + license terms.
Audience engagement at scale isn't possible manually
Comments, fan emails, community moderation. AI triages so humans focus on real engagement.
Agency utilization + scope creep visibility is lagging
Burn happens before anyone notices. AI flags weekly.
How the AI Operating System works inside a media & entertainment firm
One nervous system, written in your firm's language. n8n is the backbone. Zapier is the glue. Supabase + Claude is memory and reasoning. The result is a single layer that thinks, remembers, and acts on behalf of your team, without ripping out a single system you already use.
brain
Brain, Decision & orchestration
n8n + Claude. Editorial drafting, social/clip generation, sponsor briefs, status drafting, email triage.
- ›Editorial + content drafting
- ›Clip + asset generation
- ›Sponsor + status drafting
- ›Triage + classification
memory
Memory, Editorial + sponsor + audience truth
Supabase. Stores editorial calendar + sponsor history + audience data + asset library. CMS / podcast host / project management remain source of truth.
- ›Editorial calendar
- ›Sponsor + advertiser data
- ›Audience + subscriber history
- ›Asset library + clearance
nervous system
Nervous System, Cycle + event triggers
Editorial cycles, episode publication, sponsor cycles, email events, deadline alerts.
- ›Editorial + episode cycles
- ›Sponsor + reporting cycles
- ›Email + comment triggers
- ›Deadline alerts
hands
Hands, Action layer
Generates social/clips, sends emails, posts to social, drafts in CMS, writes back to project management.
- ›Asset generation + posting
- ›Email + newsletter send
- ›CMS drafting
- ›Project management write-back
eyes
Eyes, Ingest & observation
Audio + video transcription, comment monitoring, social listening, image classification, email parsing.
- ›Audio + video transcription
- ›Comment + social monitoring
- ›Image classification
- ›Email triage
The point of separating these layers is reusability. The same Brain and Memory power your client acquisition, document handling, and compliance workflows. New automations are written as new Hands , not as a new system. That's the difference between an AI Operating System and a stack of one-off Zaps.
The media & entertainment automation catalog
Each entry below is a named workflow, not a category, not a promise. Every row describes what the workflow actually does in verb form, what it touches, and how it slots into your stack.
Editorial + content production support
Compress post-production. Lift output.
Editorial brief + draft assistant
Drafts editorial briefs + first-draft assistance for routine reporting (earnings, product launches, etc.).
BrainEditor requestSEO + social meta generator
Auto-generates SEO title + meta description + social copy + Twitter card + LinkedIn copy for every published piece.
BrainArticle publishedEpisode show notes + transcript generator
Generates show notes + chapters + transcript + key quotes from episode audio.
EyesBrainEpisode publishedEpisode clip + social asset auto-creator
Identifies highest-engagement moments + generates audio clips + captioned video + social copy.
EyesBrainEpisode publishedNewsletter assembly + segmentation
Drafts newsletter narrative + selects featured pieces + writes subject lines + segments audiences.
BrainMemoryNewsletter cycle
Rights + clearance + licensing
Track every asset's licensing terms.
Image rights + clearance tracker
Tracks every image's source, license terms, expiration, allowed uses. Flags risk before publication.
BrainMemoryImage usedAudio + music licensing tracker
Tracks audio + music licenses + sync rights + expiration; flags risk before publication.
BrainMemoryAudio usedTalent release + permission tracker
Tracks talent releases + permissions + interview consent forms.
BrainMemoryTalent appearance
Sponsor + advertising operations
Faster sponsor cycles. Better reporting.
Sponsor brief + ad copy drafter
Drafts sponsor briefs + ad copy per show/property/episode based on prior performance + brand voice.
BrainMemorySponsor briefedSponsor performance report assembler
Assembles per-sponsor monthly performance reports (impressions, engagement, conversions, audience).
BrainMemoryMonthly cycleInbound sponsor inquiry intake
Inbound sponsor inquiries qualified + categorized + routed with rate-card suggestion.
BrainMemorySponsor inquiryAd campaign pacing + delivery monitor
Monitors ad campaign delivery vs commitment; surfaces under-delivery for makegoods.
NervousBrainDaily cycle
Audience + community engagement
Triage at scale.
Comment moderation triage
Triages comments (spam, abusive, valuable engagement, question, feedback); surfaces high-value to editor.
BrainComment postedInbound email triage + auto-routing
Triages inbound email by category (sponsor, fan, press, business, legal); drafts on-brand responses where appropriate.
BrainEmail receivedCommunity moderation + fan engagement
Discord/Slack/community comments triaged; routine welcomes + fan engagement automated.
BrainCommunity messageAudience churn + win-back automation
Identifies subscribers/listeners showing churn signals; surfaces personalized win-back campaign.
BrainMemoryEngagement drop signal
Agency operations
Pitches faster. Status auto-drafted. Utilization visible.
New business pitch + proposal drafter
Drafts pitch decks + proposals from prior similar work + RFP requirements + brand voice.
BrainMemoryRFP / opportunityWeekly project status drafter
Drafts weekly client status from time entries + project notes + Slack + recent deliverables.
BrainMemoryWeekly cycleUtilization + scope creep monitor
Weekly utilization + scope creep + WIP/AR analysis; flags concerning projects to leadership.
BrainMemoryWeekly cycleClient review + asset versioning tracker
Tracks asset versions + client feedback rounds + approval status; surfaces stalled assets.
BrainMemoryAsset uploadedAccount team account-plan drafter
Drafts per-account quarterly account plans from project history + client communications + industry context.
BrainMemoryQuarterly cycle
Creator-specific business ops
Reduce admin so creator stays creating.
Content ideation + platform draft assistant
Suggests content ideas per platform + drafts initial outlines based on trending + audience interest + creator's voice.
BrainMemoryCreator requestProduct/merch customer service responder
Auto-responds to product + merch customer service inquiries (status, shipping, sizing, returns).
BrainMemoryCustomer inquiryQuarterly tax + business reporting drafter
Drafts quarterly tax + business reporting from sponsor + product + platform revenue + expenses.
BrainMemoryQuarterly cycle
What the first 6 months look like
We don't ship a 30-workflow operating system on day one, that never works. We ship in phases, each with a measurable success criterion before the next phase begins.
Phase 1 · Weeks 1-4
Foundation: production support + email
- SEO + social meta generator live
- Episode show notes + transcript generator live (podcast)
- Inbound email triage + auto-routing live
- Daily ops digest live
Success criterion
By end of Phase 1, post-production for routine pieces drops 60%+ and inbox overwhelm reduced materially.
Phase 2 · Weeks 5-12
Distribution + sponsor ops
- Episode clip + social asset auto-creator live (podcast)
- Newsletter assembly + segmentation live (publisher)
- Sponsor performance report assembler live
- Sponsor brief + ad copy drafter live
Success criterion
By end of Phase 2, distribution scales without editor headcount and sponsor cycles compress 50%+.
Phase 3 · Weeks 13-20
Audience engagement + rights + agency ops
- Comment moderation triage live
- Image rights + clearance tracker live
- Audience churn + win-back automation live
- Weekly project status drafter live (agency)
Success criterion
By end of Phase 3, audience engagement at scale is sustainable and rights/clearance becomes a system, not a memory.
Phase 4 · Weeks 21-26
New business + creator ops
- New business pitch + proposal drafter live (agency)
- Utilization + scope creep monitor live (agency)
- Content ideation + platform draft assistant live (creator)
- Quarterly tax + business reporting drafter live (creator)
Success criterion
By end of Phase 4, business development + creator ops automation removes the admin tax that competes with creative output.
What the AI is allowed to do, and what it isn't
Honest compliance copy beats aspirational compliance copy. Below: the frameworks we're configured to support, the controls we ship with, and the explicit boundaries, actions the AI never takes without a human signing off.
Copyright + DMCA
Image/audio/video reuse must be properly licensed. DMCA takedowns + counter-notices have legal force.
- Image + audio + video clearance tracking
- License terms + expiration tracking
- DMCA process workflow
Boundary: AI tracks and flags; legal/editor approves any uncertain use.
FTC sponsor disclosure rules
Sponsor partnerships must be properly disclosed. FTC guides apply to creators + publishers + influencers.
- Sponsor disclosure language standardization
- Disclosure placement requirements per platform
- Disclosure compliance audit
GDPR / CCPA + audience data privacy
Audience data subject to GDPR + CCPA + state laws.
- Subscriber data handling per privacy laws
- Right to deletion + access workflow
- Cookie + tracking consent
PII in editorial + interview content
Editorial content involving real people requires consent + accuracy + sometimes legal review.
- Talent release + interview consent tracking
- PII auto-flagging in pre-publication
- Legal review queue
Platform terms + community guidelines
YouTube, Instagram, TikTok, etc. terms must be respected. Violations risk demonetization or deplatforming.
- Content compliance check pre-post
- Terms change monitoring
- Demonetization risk flagging
Decision authority
Media governance balances creative judgment + speed + legal risk. AI handles production support + triage; humans approve every editorial + sponsor + legal decision.
| Action | Decision | Why |
|---|---|---|
| Generate SEO + social meta for published article | AI | Within published content + brand voice. |
| Generate episode show notes + transcript | AI | Within episode audio + standard format. |
| Triage and route inbound email | AI | Within classification rules + brand voice. |
| Generate social clips from episode | AI | Within episode content + brand visual identity. |
| Draft sponsor brief + ad copy | AI with human approval | Sponsor + content lead reviews + sends. |
| Draft new business pitch | AI with human approval | BD lead reviews + sends. |
| Make an editorial decision (publish / kill / correct) | Human only | Always editor judgment. |
| Approve sponsor partnership | Human only | Always sales/leadership judgment. |
| Approve a takedown or content removal | Human only | Always editor + legal judgment. |
Pick one. Run it for a quarter. Prove it.
Each of these is a real, measurable pilot you can run with us over a single quarter, with explicit success criteria so the answer at the end is "yes, kept" or "no, scrapped," not "maybe."
Episode clip pilot (podcast)
Auto-generate clips for one show for 60 days. Measure asset volume + episode discovery lift.
Success criteria
- ·Asset volume +200%+
- ·Episode discovery +30%+
- ·Editor time on clips -80%+
Newsletter pilot (publisher)
Run newsletter assembler for 60 days. Measure prep time + open/click rates.
Success criteria
- ·Prep time -75%+
- ·Open rate +10%+
- ·Click rate +15%+
Email triage pilot (creator)
Run inbound email triage for 60 days. Measure email overwhelm + sponsor conversion.
Success criteria
- ·Inbox time -60%+
- ·Sponsor inquiry response time -90%+
- ·Sponsor conversion +30%+
Status drafting pilot (agency)
Run weekly project status drafter for 1 month. Measure PM time + client satisfaction.
Success criteria
- ·PM time on status -75%+
- ·Client satisfaction +10pp+
- ·Status delivery 100% on time
Sponsor performance pilot
Auto-assemble sponsor performance reports for one quarter. Measure sponsor ops time + sponsor renewal.
Success criteria
- ·Sponsor ops time -60%+
- ·Sponsor renewal +15pp+
- ·Reports delivered same day
We extend your stack, we don't replace it
Your firm has a system of record for a reason. We plug into it. The platform is the connective tissue between the systems you already pay for, not a competing system you have to migrate to.
WordPress / Ghost / Substack / Custom CMS
APICMS stays source of truth for content. We extend with SEO + distribution + analytics layer.
Megaphone / Acast / Spreaker / Podtrac / Chartable (podcast)
APIPodcast host stays source of truth for episodes + analytics. We extend with show notes + clips + sponsor reporting.
Asana / Monday / Notion / Workamajig (agency project management)
APIProject management stays source of truth. We extend with status drafting + utilization + scope monitoring.
Mailchimp / Klaviyo / SendGrid / ConvertKit (newsletter)
APINewsletter platform stays primary; we draft and segment before sending through it.
Adobe Creative Cloud / Frame.io / Wipster (creative + video)
APICreative + video tooling stays source of truth. We extend with version + clearance tracking + clip generation.
Convertkit / Beehiiv / Patreon / Substack / Stripe (creator monetization)
APICreator monetization platforms stay source of truth. We extend with audience analytics + customer service + reporting.
One way to slice Media & Entertainment: our four pre-packaged bundles
Below are the four pre-packaged engagement bundles available in media & entertainment - useful when you want a single signed PO instead of assembling the catalog. The full Media & Entertainmentpractice covers more: see the full catalog and the multi-tab coverage matrix for the department, technology, and workflow lenses.
- Subscriber win-back
- Sponsorship renewal
- Ad-spend follow-up
- Lapsed-viewer recovery
- Brand-scoped tenancy
- Content policy gates
- Asset webhook surface
- Editorial scorecard
- Multi-brand content engine
- Audience-segment outbound
- Sponsor pitch nurture
- Reviews + social listening
- Multi-brand content engine
- Asset routing brain
- Calendar-aware publishing
- Sponsor reporting
Get my media operation's automation map
Tell us your business type (publisher / podcast / agency / creator), scale, and the workflow that costs the most creative time. We'll come back with a written map of which 5-7 automations matter first and what the first 90 days would change.