AI for food and ag operators who still have to pass an audit on Monday.
We build the back-office workflows that turn FSMA, supplier docs, and lot traceability from a Friday-afternoon scramble into something that runs itself. Pick where you sit and we'll show you what changes.
Pick the firm shape closest to yours
Each card is a real persona, a real day-in-the-life narrative, a real automation playbook, and a real example with a number on it. Click in to see how the platform runs inside a firm shaped like yours.
Farm / Agricultural Producer
Row crop, specialty crop, livestock, or dairy producer. USDA programs + crop insurance + agronomy + labor + buyer relationships is the operational stack.
Estimated annual value
80+ hours saved on documentation + faster crop insurance claim turnaround = $30-80k/yr at a 2,000-acre operation.
Food Processor / Manufacturer
Food manufacturing (meat, dairy, produce, packaged foods). FSMA + HACCP + supplier verification + customer Q&A + production planning is the operational stack.
Estimated annual value
QA team capacity recovered + zero COA-related shipment delays = $200-500k/yr at a mid-sized processor.
Food Distributor / Broker
Food + beverage distributor. Customer service + order management + supplier relationships + cold chain compliance is the operational stack.
Estimated annual value
60-80% reduction in order desk time + reduced order errors = $300-700k/yr at a mid-market distributor.
Restaurant Chain / Multi-Unit Operator
Multi-unit restaurant operator (10-500 units). Labor + inventory + customer service + brand standards + franchisee support is the operational stack.
Estimated annual value
100% review response + faster resolution + GM time recovered = $200-600k/yr in brand value + capacity at a 50-unit chain.
The work that's eating your team
We're not going to tell you agriculture & food is broken. You know what's broken. We're going to tell you which parts the system can run without you.
USDA + FDA + state regulatory documentation is endless
Programs require constant reporting. AI auto-assembles from operational data.
FSMA + HACCP records consume QA capacity
Continuous food safety logs + verification + supplier oversight. AI maintains continuously.
Customer COAs + spec questions slow shipments
QA chases lots manually for every COA. AI generates instantly per shipment.
Order intake is voicemail + email + text + EDI
Order desks transcribe orders manually. AI parses + auto-enters.
Customer reviews + complaints get missed
Multi-unit operators can't respond to every review. AI drafts brand-voice responses for GM review.
Labor scheduling is reactive + manual
Manager Sunday-night ritual. AI drafts from POS demand + employee preferences.
How the AI Operating System works inside a agriculture & food firm
One nervous system, written in your firm's language. n8n is the backbone. Zapier is the glue. Supabase + Claude is memory and reasoning. The result is a single layer that thinks, remembers, and acts on behalf of your team, without ripping out a single system you already use.
brain
Brain, Decision & orchestration
n8n + Claude. Documentation assembly, COA generation, order parsing, review response, scheduling.
- ›Regulatory documentation
- ›COA + spec generation
- ›Order intake parsing
- ›Customer comms drafting
- ›Production + labor planning
memory
Memory, Operational + compliance truth
Supabase. Stores production + QC + supplier + customer + compliance history. ERP / farm management / POS / food safety system remain source of truth.
- ›Production + QC history
- ›Supplier + customer history
- ›Compliance + audit evidence
- ›Sales + labor + inventory data
nervous system
Nervous System, Cycle + event triggers
Production cycles, regulatory cycles, customer orders, temp excursions, inspection events, season cycles.
- ›Production + regulatory cycles
- ›Customer orders + reviews
- ›Temp + safety events
- ›Season + inspection cycles
hands
Hands, Action layer
Generates COAs + reports, parses + creates orders, responds to customers, schedules labor + maintenance, writes back to ERP.
- ›Document generation
- ›Order creation
- ›Comms send
- ›Schedule + maintenance actions
eyes
Eyes, Ingest & observation
Order parsing (multi-channel), photo scoring (brand audit), as-applied + telemetry ingestion, COA + spec parsing, social media monitoring.
- ›Order intake
- ›Photo + audit scoring
- ›Telemetry ingestion
- ›Document parsing
- ›Review + social monitoring
The point of separating these layers is reusability. The same Brain and Memory power your client acquisition, document handling, and compliance workflows. New automations are written as new Hands , not as a new system. That's the difference between an AI Operating System and a stack of one-off Zaps.
The agriculture & food automation catalog
Each entry below is a named workflow, not a category, not a promise. Every row describes what the workflow actually does in verb form, what it touches, and how it slots into your stack.
Regulatory + program documentation
Continuous; auditor-ready.
USDA program documentation auto-assembler
FSA + NRCS + RMA + EPA program documentation assembled from field operations + as-applied + practice data.
BrainMemoryProgram cycleCrop insurance claim drafter
Drafts crop insurance claims from field records + yield data + cause-of-loss documentation.
BrainMemoryLoss eventHACCP / FSMA records auto-assembler
HACCP CCP + monitoring + verification records + FSMA preventive controls records assembled from production + QC data.
BrainMemoryDaily cycleFDA / state inspection prep
Pre-inspection assembly of records + corrective actions + mock-audit findings.
BrainMemoryInspection scheduled
Supplier + supply chain
Verify continuously; coordinate proactively.
Supplier verification tracker
Tracks supplier COA + FSVP + certifications + audit dates; auto-reminds before expiration.
NervousBrainExpiration approachingSupplier scorecard updater
Tracks supplier on-time + in-full + spec compliance + COA timeliness; surfaces problem suppliers.
BrainMemoryReceipt eventCold chain monitoring + exception alerts
Real-time temperature monitoring throughout cold chain; auto-alerts + documents excursions.
NervousBrainTemp excursionRecall/withdrawal pre-staging
Pre-stages traceability + customer notification + media draft for any potential recall scenario.
BrainMemoryRecall scenario
Customer service + COA
Instant access; auto-resolution.
Customer COA auto-generator
Generates customer COA per customer's required format from lot QC data; attaches to shipment in advance.
BrainMemoryHandsShipment scheduledCustomer order intake parser
Parses orders from voicemail/email/SMS/text/EDI; auto-creates in ERP after validation.
EyesBrainHandsOrder receivedOut-of-stock substitution recommender
Recommends substitutions for OOS items based on customer history + product equivalency + customer preferences.
BrainMemoryOOS eventCredit/return Q&A auto-responder
Auto-responds to credit + return inquiries from order history + delivery proof + product policy.
BrainMemoryCustomer inquiryCustomer review + complaint responder
Drafts brand-voice responses to customer reviews + complaints; GM/corporate reviews + sends.
BrainReview/complaint posted
Operations + production
Demand-driven planning.
Production planning + scheduling assistant
Drafts production schedule from forecast + capacity + raw material availability + customer commitments.
BrainMemoryWeekly planning cycleInventory ordering recommender
Recommends inventory orders from POS sales + waste + par + lead time data.
BrainMemoryDaily cycleYield / variance auto-analyzer
Analyzes daily yield + variance vs standard; surfaces causes (raw material, recipe, equipment, operator).
BrainMemoryDaily production closeEquipment maintenance scheduler
Schedules required equipment maintenance from runtime + sensor + manufacturer recommendations.
NervousBrainMaintenance due
Labor + workforce (restaurants + processing)
Schedule from demand. Coordinate seasonal.
Labor schedule drafter
Drafts labor schedule from POS demand forecast + employee preferences + skill matrix.
BrainMemoryWeekly cycleH-2A labor + crew coordinator
Coordinates seasonal H-2A workforce: housing, transportation, schedules, communications, payroll prep.
NervousBrainHandsSeason cycleBrand audit photo scorer
Brand audit photos uploaded → AI scores against checklist + flags variances.
EyesBrainAudit submission
Multi-unit + franchisee operations
Standardize support; lift consistency.
Franchisee operations Q&A assistant
Auto-answers franchisee operational questions from brand standards + ops manual + recent updates.
BrainMemoryFranchisee inquirySales rep customer prep generator
Sales rep daily customer prep: recent orders + open issues + suggestions + pricing changes.
BrainMemoryDaily cycleFranchisee performance scorecard
Per-franchisee monthly scorecard: sales, customer feedback, brand audit, food safety, labor metrics.
BrainMemoryMonthly cycle
What the first 6 months look like
We don't ship a 30-workflow operating system on day one, that never works. We ship in phases, each with a measurable success criterion before the next phase begins.
Phase 1 · Weeks 1-4
Foundation: customer-facing + order intake
- Customer order intake parser live (distributor)
- Customer COA auto-generator live (processor)
- Customer review + complaint responder live (restaurant)
- Daily ops digest live
Success criterion
By end of Phase 1, customer-facing throughput improves materially and routine operations capacity recovered.
Phase 2 · Weeks 5-12
Compliance + supplier ops
- HACCP / FSMA records auto-assembler live
- Supplier verification tracker live
- USDA program documentation auto-assembler live (farm)
- Cold chain monitoring + exception alerts live
Success criterion
By end of Phase 2, regulatory documentation runs continuously and compliance officer time drops 50%+.
Phase 3 · Weeks 13-20
Operations + production planning
- Production planning + scheduling assistant live
- Labor schedule drafter live
- Inventory ordering recommender live
- Yield / variance auto-analyzer live
Success criterion
By end of Phase 3, planning + scheduling moves from reactive to demand-driven.
Phase 4 · Weeks 21-26
Multi-unit + franchisee + brand
- Franchisee operations Q&A assistant live
- Brand audit photo scorer live
- Franchisee performance scorecard live
- Sales rep customer prep generator live
Success criterion
By end of Phase 4, multi-unit consistency is operationalized and brand standards no longer rely on manual audits.
What the AI is allowed to do, and what it isn't
Honest compliance copy beats aspirational compliance copy. Below: the frameworks we're configured to support, the controls we ship with, and the explicit boundaries, actions the AI never takes without a human signing off.
FSMA (Food Safety Modernization Act)
Federal food safety law. Requires preventive controls + supplier verification + recall + traceability programs.
- Preventive controls auto-documentation
- Supplier verification tracking
- Traceability records assembly
- Recall pre-staging
Boundary: AI documents and tracks; food safety officer reviews and certifies.
HACCP (Hazard Analysis Critical Control Points)
Food safety principle for meat, poultry, juice, seafood, low-acid canned. Required logs + verification.
- CCP monitoring records
- Verification + validation records
- Corrective action documentation
USDA programs (FSA, NRCS, RMA, EPA)
Federal farm program participation requires extensive documentation. Crop insurance requires loss documentation.
- Program documentation auto-assembly
- Practice implementation tracking
- Crop insurance claim drafting
FDA + state retail food inspection
Restaurants subject to state + local food code. Inspection deficiencies trigger corrective actions.
- Inspection prep assembly
- Corrective action tracking
- Brand audit photo evidence
Country-of-Origin + Organic + USDA Process Verified
Various federal + voluntary programs require extensive recordkeeping for label claims.
- Label claim records assembly
- Auditor preparation packages
- Renewal + reinspection tracking
Decision authority
Food + ag governance is heavily food-safety bound. AI handles routine documentation + customer service; humans approve every food safety + regulatory + customer commitment.
| Action | Decision | Why |
|---|---|---|
| Generate customer COA from lot QC data | AI | Within QC data + customer specs. |
| Parse and create customer order in ERP | AI | Within validated catalog + inventory. |
| Recommend OOS substitution | AI | Within product equivalency + customer history. |
| Document HACCP/FSMA records continuously | AI | Within validated production + QC data. |
| Draft customer review/complaint response | AI with human approval | GM reviews + sends. |
| Draft USDA program documentation | AI with human approval | Producer reviews + signs. |
| Make a food safety call (release/hold/recall) | Human only | Always food safety officer judgment. |
| Make a customer credit/return decision above threshold | Human only | Always sales/customer service manager. |
| Make a labor disciplinary decision | Human only | Always GM + HR. |
Pick one. Run it for a quarter. Prove it.
Each of these is a real, measurable pilot you can run with us over a single quarter, with explicit success criteria so the answer at the end is "yes, kept" or "no, scrapped," not "maybe."
USDA documentation pilot (farm)
Auto-assemble USDA program documentation for one program cycle. Measure producer + bookkeeper hours.
Success criteria
- ·Hours -75%+
- ·Zero compliance findings
- ·Faster claim turnaround
Customer COA pilot (processor)
Auto-generate COAs for one customer or product line for 60 days. Measure QA time + customer COA-related delays.
Success criteria
- ·QA time on COA -80%+
- ·Zero COA-related shipment delays
- ·Customer satisfaction +20pp+
Order intake pilot (distributor)
Run order intake parser on inbound multi-channel orders for 60 days. Measure order desk time + accuracy.
Success criteria
- ·Order desk time -60%+
- ·Order accuracy +5pp+
- ·Customer order-status inquiries -40%+
Customer review pilot (restaurant)
Run review + complaint responder for all units for 60 days. Measure response rate + resolution time.
Success criteria
- ·Response rate 100% within 24h
- ·Resolution time -50%+
- ·Average rating +0.2+ stars
HACCP records pilot (processor)
Auto-assemble HACCP records for one production line for 1 quarter. Measure compliance officer time + audit-readiness.
Success criteria
- ·Compliance officer time -60%+
- ·Zero audit findings
- ·Audit-ready binders generated automatically
We extend your stack, we don't replace it
Your firm has a system of record for a reason. We plug into it. The platform is the connective tissue between the systems you already pay for, not a competing system you have to migrate to.
John Deere Operations Center / Climate FieldView (precision ag)
APIField operations data stays source of truth. We extend with documentation + decision support.
SAP / NetSuite / Microsoft Dynamics (food processing ERP)
APIERP stays source of truth for production + inventory + customer. We extend with intelligence + documentation.
Plex / IFS / SafetyChain (food safety + production)
APIFood safety system stays source of truth. We extend with auto-assembly + supplier oversight.
Toast / Square / NCR Aloha (restaurant POS)
APIPOS stays source of truth for sales + labor + inventory. We extend with scheduling + reporting.
Aptean / Roper / Distribution One (food distribution ERP)
APIDistribution ERP stays source of truth for orders + inventory + customer. We extend with order intake + customer service.
Carrier / Sensitech / Emerson (cold chain telemetry)
APICold chain monitoring stays in your existing telemetry; we add anomaly detection + documentation.
One way to slice Agriculture & Food: our four pre-packaged bundles
Below are the four pre-packaged engagement bundles available in agriculture & food - useful when you want a single signed PO instead of assembling the catalog. The full Agriculture & Foodpractice covers more: see the full catalog and the multi-tab coverage matrix for the department, technology, and workflow lenses.
- Reorder cadence
- Crop-cycle reminders
- Distributor follow-up
- Smart dunning
- Per-farm tenancy
- Compliance audit log
- Supplier webhook surface
- Field-team reports
- Distributor outbound
- Co-op marketing
- Trade-show nurture
- Seasonal campaigns
- Crop/yield forecasting
- Supplier matching
- Distribution routing
- Compliance docs
Get my operation's automation map
Tell us your operation type (farm / processor / distributor / restaurant chain), scale, and the workflow that costs the most operator time. We'll come back with a written map of which 5-7 automations matter first and what the first 90 days would change.