The AI Office of the CEO
An embedded AI leadership team for your business. Diagnose, build, launch in 90 days. Run with you ongoing on a monthly retainer.
For business owners and CEOs who want a working AI system in the building, not a strategy deck on a shelf. Fixed-price build. Ongoing operating partner. The economics of a fractional CAIO with the depth of a full team.
$120K hire vs. $20K system
The market rate for a Chief AI Officer is $122K–$240K plus benefits. The AI Office of the CEO engagement runs a fraction of that, and what you get back is a system you own, not a salary you'll renew every year.
Live in 90 days, not 9 months
Productized scope means we don't waste the first quarter scoping. Day 1 is diagnosis, Day 15 is build, Day 90 is launch. We've shipped this cycle multiple times and we keep tightening the timeline.
Real audit trail, not a slide deck
Every AI-initiated action, every email sent, every meeting booked, every invoice generated, is logged to a tenant-scoped audit trail you can inspect and export. This is how we earn enterprise trust at SMB pricing.
The 90 days
Diagnose. Build. Launch.
No discovery phase that bleeds into Q2. Day 1 we’re working. Day 90 a real autonomous system is live, with our team still in the room as it scales.
Diagnose
- Operations audit. We map every recurring process across sales, marketing, ops, and back office.
- AI-replaceable work scorecard. Every process ranked by automation upside and risk.
- Stakeholder interviews with you and any direct reports.
- Deliverable: a written roadmap with the 5–8 highest-ROI automations and their projected dollar impact.
Build
- Deploy your customized Expert AI Labs control plane (Supabase, n8n, monitoring) configured for your workflows.
- Wire up integrations to the tools you already use: JobNimbus, CompanyCam, QuickBooks, Slack, Google Workspace, your CRM.
- Build the agreed-upon AI workflows end-to-end. Lead intake, document drafting, customer follow-up, reporting.
- Weekly executive working session to review what shipped and tune what's next.
Launch & embed
- Train your team on the live system. Every session is recorded for the runbook library.
- Document every workflow with clear ownership and escalation paths.
- Establish the operational scorecard you'll use to monitor AI output going forward.
- Roll into the ongoing monthly retainer so we stay in the room as you scale.
Inside the engagement
Everything included
One fixed price. No surprise change orders. The list below is what is live and running by Day 90, with you operating it alongside our team going forward.
Book a scoping call- Embedded AI leadership presence: weekly executive sessions plus async availability all 90 days
- Full deployment of the Expert AI Labs control plane (Supabase + n8n + monitoring)
- Up to 8 production AI workflows built end-to-end and live in production
- OAuth-based connections to your existing tool stack (JobNimbus, CompanyCam, QuickBooks, Slack, Google Workspace, etc.)
- Team training, runbook library, and an operational scorecard you own
- Public access to our v1 API and webhook surface for any custom integration
- Direct line to leadership for the entire engagement. Not a rotating account team.
Honest framing
Is this a fit for you?
We say no to about a third of inbound conversations. The list below is why.
Best fit
- $2M–$50M annual revenue
- Operating in restoration, behavioral health, legal, professional services, e-commerce, or franchise networks
- At least one process you can describe in 60 seconds that's eating 10+ hours per week of skilled-labor time
- Owner or CEO who can commit one hour per week to working sessions during the build
Not a fit
- Pre-revenue or pre-product. We automate businesses that exist; we don't replace founder discovery work
- Looking for a strategy deck without a working system at the end
- Need to migrate off a custom legacy stack. We work best on top of mainstream tools
- Can't commit any executive time during the 90 days. This is collaborative work, not work-for-hire
Frequently asked
Questions we get every week
How is this different from hiring a fractional CAIO?
A fractional CAIO is one person renting their hours to think with you. The AI Office of the CEO is a productized, fixed-price 90-day engagement that ships a working system you own at the end of it. You get strategic leadership during the build, but you walk away with software, not a slide deck.
What does the system actually look like at the end?
A multi-tenant control plane with the AI workflows you agreed to in the diagnosis phase, running on infrastructure we deploy and you own. Full access to the v1 API, signed webhooks for downstream integration, and a dashboard your team uses daily.
Do we have to use your platform?
The 90-day engagement deploys on the Expert AI Labs control plane because that's how we ship in 90 days. After launch, the system is yours. Most customers keep us on retainer for ongoing optimization, but you're free to run it yourself or move to another vendor. We don't lock customers in.
What does it cost?
Engagements run from $25,000 to $60,000 depending on the number of workflows in scope and the complexity of integrations. We share a fixed price after the diagnosis phase, before any build work begins. Optional ongoing support retainer ranges $3,000–$8,000 per month.
What if it doesn't work?
We define success criteria together at the end of the diagnosis phase. If we don't hit those criteria by Day 90, we extend the engagement at our cost until we do. We have not had to invoke that clause yet, but it's there.
Who delivers the engagement?
Engagements are led by the founder personally and supported by the Expert AI Labs platform team. You get one named partner from Day 1 through Day 90 and beyond. Not a pod, not a rotating account team.
Ready to scope it?
Book a 30-minute call with the founder. We’ll talk through your top three pain points, tell you honestly whether this engagement is the right fit, and if it is, move to a written diagnosis proposal within one week.